Roles (user permissions)

Roles are used to grant different types of access to users and administrators. There are three types of role: LXP-wide roles, group roles, and LX roles.

 

Note: This guide covers administrative roles and permissions in the LXP. You may also be interested in Job Roles (e.g. assigning managers who can view their learners' progress and sign off on their work etc). Information about Job Roles and Managers are described here.

 

LXP-wide roles

Go to Users > Roles. 

A quick comparison of which roles can do what:

  Org Admin Org Tutor Org Support User Manager Learning Experience Creator Group Creator Badge Manager Tag Manager Resource Admin
Edit organisation settings ✔                
See list of all LXs ✔ ✔     ✔        
Create new LXs ✔       ✔        
Create & edit LX content ✔       ✔ (Only LXs they created)        
View user progress in
LX		 ✔ ✔              
Create
groups		 ✔         ✔      
Create & edit
resources		 ✔               ✔
View users ✔   ✔ ✔          
Edit users ✔     ✔          
Log in as users ✔   ✔ ✔          
Create & edit badges ✔           ✔    

 

To assign a user a role, simply click the appropriate checkbox:

org roles.gif

Here's a full breakdown of what each role has permission to do: 

Role Permissions
Organisation Admin  Full access rights to all settings - grant with care!
Organisation Tutor
  • Able to view user progress and moderate for every LX.
  • Cannot view, edit or manage LX content.
  • Can view and delete all comments as well as user generated content.
  • Can send LX level emails.
  • Can enroll users on LXs.
  • Can view all users and their full profiles.
Organisation Support
  • Can view all users and use the ‘login as’ feature to log in as any of them.
User Manager
  • Can view all users and their full profile.
  • Can view comments and contributions.
  • Can change passwords.
  • Can make role changes (except to Org Admin roles).
Learning Experience Creator
  • Can create learning experiences, of which they will automatically be Course Admin
  • Cannot edit courses they did not create.
  • Can view and reuse all resources.
  • Can send LX level emails.
  • Can add new users, and view all users and their full profiles.
Group Creator
  • Can create, edit and delete groups.
  • Can assign and remove Group Admin, Group Tutor, and Group Reviewer roles.
  • Can add new users, and view all users and their full profile.
Badge Manager Can create, edit and delete badges.
Tag Manager  Can create, edit and delete tags.
Resource Admin Can create, edit and delete resources.

 

Group-based roles

The following roles are assigned on a group-by-group basis. They can be assigned by a Group Creator or Org Admin by going into the relevant group, clicking on Roles, and then using the checkboxes.

group roles.gif

 

Role Permissions
Group Admin
  • Can add new users to groups
  • Can enroll users on linked courses
  • Can send LX level emails to group members
  • Can view user progress within LXs
Group Tutor
  • Can moderate contributions for a given group across LXs
  • Can send LX level emails to their group members
  • Can view user progress within LXs
Group Workspace Facilitator
  • Can view and impersonate users
  • Can moderate comments and user-generated content
  • Can view all reports
  • Can manage enrolments
  • Can award object completions
  • Can edit enrolment completions
Group Support
  • Can view the users in the group
  • Can use "Login as user" to log in as them
Group Content Assigner
  • Can enroll users from the group onto LXs linked to the group.
  • Can control ‘Linked Courses’ settings for LXs linked to the group.
Group Reviewer
  • Can search for group members by name
  • Can view and export ‘Reports’ for all users that are group members
  • Can leave ‘Reviews’ for all users that are group members for their groups

 

To read more about groups, click here. 

 

Learning Experience based roles

The following roles are assigned on an LX-by-LX basis. They can be assigned by a Course Creator or Org Admin by going into the relevant learning experience, clicking Roles, and using the checkboxes:

lx roles.gif

 

Role Permissions
Learning Experience Admin Can manage LX content, as well as all Learning Experience Tutor permissions.
Learning Experience Tutor Can view learner progress, moderate contributions (comments and user-generated content), send LX emails, and enroll users.
Learning Experience Record Uploader Can import completions for any learner on the platform for the learning experience.